Notion Was Cute—But G Suite Quietly Saved My Business
Sometimes the boring tools are the ones that keep your business from falling apart.
I wanted my business to look like the ones on Instagram.
You know the ones — pastel dashboards, color-coded Notion templates, aesthetic to-do lists that practically sparkle.
So I spent weeks building the “perfect” Notion workspace.
I had toggle menus for days.
I had templates for everything — sales, content, even a list of the templates I had.
It felt productive.
Until it didn’t.
Until a client asked for a Google Doc and I realized I hadn’t updated their Notion deliverables in 3 weeks.
Until I spent more time organizing than actually doing.
Until I couldn’t find the one spreadsheet that had the actual numbers that mattered.
That’s when I quietly — almost shamefully — went back to G Suite.
And I’m not exaggerating when I say: it saved my business.
🧠 Why Notion Felt Right… But Didn’t Work
Let’s be clear: I love Notion.
It’s flexible. Beautiful. Powerful.
But I run a business, not a productivity channel.
And Notion made me feel organized without actually being organized.
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Notes were everywhere.
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My VA couldn’t figure out the nested pages.
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Sharing links was a pain.
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Clients? They didn’t care about my aesthetic dashboard — they wanted a Google Doc they could comment on.
What I realized is this:
Notion made me feel in control.
G Suite actually gave me control.
💡 G Suite: The Boring Tool That Quietly Runs Empires
Here’s what I use now, every single day:
✅ Google Docs → For all deliverables, shared in comment mode
✅ Google Sheets → For client tracking, finance snapshots, and content calendars
✅ Google Drive → One folder per client, all docs inside, nothing fancy
✅ Gmail (with my domain) → Yes, it’s $6/month. It makes me look like a professional.
✅ Google Calendar → For scheduling, deadlines, reminders, and sanity
✅ Google Forms → For onboarding and feedback (automatically connects to Sheets!)
Is it sexy? No.
Is it trendy? No.
Do my clients love it? Absolutely.
Because here’s the thing: clients don’t care how cute your systems are. They care if you deliver.
📉 The Moment I Realized I Was Losing Money to Aesthetic Systems
Notion made me feel like a CEO.
But G Suite made me act like one.
When I made the switch, my week went from:
🚫 “Where did I put that link again?”
🚫 “Did I forget to share that with my VA?”
🚫 “Wait, why did that doc overwrite itself?”
To:
✅ “Client X folder, proposal — done.”
✅ “Sales tracker is auto-calculated.”
✅ “Invoice copied from template and sent in 2 minutes.”
What I needed wasn’t another tool.
I needed a simple, centralized place to do the work — not document the illusion of it.
⚡ The Real Reason People Avoid G Suite
Because it’s not trendy.
Because it’s not part of the “Notion girl” identity.
Because it feels like giving up on creativity.
But here’s the real truth:
🧠 Productivity tools should disappear when you’re working.
If your tool is constantly demanding attention, customization, or context switching…
…it’s not helping you.
G Suite doesn’t pretend to be fun.
It’s a boring, powerful backbone that works with you — not against you.
💬 Final Thought: Choose the Tool That Makes You Forget About the Tool
I wanted the perfect system.
I got over it.
Now I want:
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Clients who trust me
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Work that flows
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A business that doesn’t fall apart if I take a day off
And G Suite — not Notion — gave me that.
You don’t need another aesthetic dashboard.
You need a system that lets you work, deliver, and breathe.
Let the trendy ones play with toggles.
You’ve got a business to run.
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